A tool for board governance will help automate manual tasks such as organising agendas, minutes, and meeting documents. It also allows directors to share documents, track the progress of tasks, and provide legally binding electronic signatures of board decisions. Additionally it will aid in the preparation of boards for their upcoming meeting by highlighting what issues need to be addressed, and providing access to reports, proposals and other relevant information.
A great digital board manager will include features such as:
Boardbook’s portal for board members is an active fully digital tool. It comes with a meeting scheduler that optimizes attendance. The CEO and Chair can agree on dates to distribute papers, to organize meetings to report to the Board and to set an agenda. It also includes an archive of documents, which lets you save important documents, like meetings’ histories. It will also include various communication tools including discussion forums and chat in addition to 1:1 and group communication channels, and an annotation tool that permits users to highlight or add comments to any file uploaded to the board book.
Diligent is a cloud-based application which wraps every aspect of a board meeting into software, including the gathering and collation of materials, agendas minutes, agenda setting and the uploading of board documents into a workflow before the board meeting. Directors also have access to an individual workspace for discussions and documents and allows them to make annotations on documents, upload personal notes and share information using different methods, including 1:1 discussion with a group of members or individuals. It uses strong browser security to ensure that your data is safe and adheres to strict security guidelines.