https://travelboardroom.com/factors-that-will-be-available-with-the-virtual-data-room/
Online meetings for Boards continue to expand as the world becomes more aware of the benefits of online collaboration. This trend is a great way to engage your members and eliminate the geographical limitations that would otherwise force participants to travel to meetings. There are a few obstacles to overcome when implementing this new model. Boards can encourage robust participation at board meetings that are held remotely by preparing ahead and using smart facilitation.
In addition to deciding the agenda for the meeting It is also important to ensure that everyone has access to the technology they need to conduct the meeting. It’s an excellent idea to provide an access link for testing and login details well before the meeting, and ask participants to turn off their microphones when they’re not speaking, which will help reduce background noise and help them better hear the person who is speaking on the floor. Also, it’s recommended to establish a conversation protocol (i.e. It is a good idea to establish a process for requesting attention from the group (e.g.
Virtual board meetings can be difficult to organize because it’s hard to create the same sense of comfort as in-person meetings. Icebreakers are one method to foster connection. Ferrazzi Greenlight has for example designed a series of exercises that could be done during a conference for example, such as the “sweet and sour check-in” where participants share something about which they’re grateful, as well as something that causes them to struggle professionally or personally. This allows for more open and vulnerable discussion which can improve relationships between board members.