Email is a fast and efficient method of communicating with customers, colleagues, and other business associates. However when it comes to sending confidential information via email, security concerns arise. Emails can be accessed and redirected to the wrong recipients. This makes it challenging to secure confidential information. This could expose a business to a number of risks, such as reputational and legal damage.
When you’re dealing with email security, the level of protection you receive depends on your email service provider and the degree to which you follow cybersecurity best practices. Certain services, like Gmail and Office 365 provide built-in encrypted emails and attachments. Other services, such as Proton Mail offer a peer-to-peer encryption solution to keep your messages private and secure.
A password-protected email is another option to protect your email. This means that the person who receives the email will need to access a link inside the email and enter a password to read the contents of the message. It is recommended to send the password through a secure method like a phone call or text message, so that the recipient is aware of the password prior to opening the email.
You can also make use of an application for document workflow to create, collaborate on and share confidential documents in a secure way. PandaDoc for instance, is easy and quick to use and provides an effective method of removing sensitive information from documents, emails, and PDFs.